Retire the paper drug log.

Yes. And if you thought otherwise, you're in the majority. The industry teaches the bound paper book: CE courses hand it to you, compliance checklists assume it, and some state boards still distribute paper log sheets. So most practices have never been told there's another option.

Here's what the federal rules actually require: records that are complete, accurate, kept at your registered location, and “readily retrievable” for inspection. Not handwriting. TutelaRx goes further than the rules ask. Every entry is tied to a logged-in user. Entries lock when the doctor approves them. A locked entry can only be voided with a reason. Your biennial inventory prints in the written form the rules require.

Dr. Egan put it this way: “We didn’t know it was possible, and we didn’t know it was legal.”

A few states do add format rules of their own. We check your state's requirements as part of setup.

We wrote up what the industry teaches and what the rule says: Who told you the drug log has to be paper?

Federal rules: 21 CFR 1304.04 and 1304.21. Not legal advice.

Inspectors can come to your registered office, look at your records, copy them, and count your stock. Your records need to be there and easy to pull up.

Federal law says keep records for at least two years. Your state may require longer. While you are a customer, TutelaRx keeps your full history. Nothing is purged.

If an inspector wants paper, print any date range as a binder. It comes out as a daily inventory sheet, the same shape as the one you keep now.

We do it with you. We enter your current balances, your drug catalog, your offices, and your staff accounts. We check your state board's drug-log format rules. Your team gets a 15-minute training. Setup takes days, not months.

Then you run two weeks in parallel with your paper binder. You switch when you trust it.

Almost never. They're two different documents, and inspectors can ask for both.

Your charting software records the patient's story: vitals, times, doses given during the procedure. Your drug log is the accountability record: a running count of every controlled substance in your stock, plus the biennial inventory. Received, administered, wasted with a witness, transferred between offices. The count reconciles against what is physically in your safe.

A quick self-test on whatever you use today. Does it show a running balance you can reconcile against the safe? Waste with a witness signature? A biennial inventory? If the answers are no, the accountability half is still living in your paper binder.

TutelaRx is that accountability half. It runs alongside any charting software. Keep what you chart with.

Each location has its own log and its own inventory. Transfers between offices are tracked on both ends. Staff can enter. Only doctors approve. Every entry shows who did it.

Pricing is per practice, meaning one doctor. Every office that doctor works in is included at no extra charge.

Your records are yours. You get a full export. We keep records for as long as the law requires.

A BAA is included with every plan. Data is encrypted in transit and at rest. Access is role-based, with MFA. TutelaRx is built on SOC 2 Type II certified infrastructure.

TutelaRx runs alongside any practice management system. There's nothing to integrate before you can start, which is why setup takes days, not months. Inside TutelaRx, the referral module pre-fills the drug log, so patient info is typed once.

Deeper practice-management integrations are on our roadmap. If one matters to you, tell us on the demo. Roadmap order is set by customers.