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TutelaRx

Simple pricing. Per practice, per month.

Pick the Drug Log, the Referral CRM, or both. A practice is one doctor, and every office that doctor works in is included. No long-term contract. BAA included. Setup is waived with an annual commitment.

“Zero end-of-day paperwork, and I mean zero.”
Dr. Eric Egan, Odyssey Oral Surgery & Sedations

Plans

Drug Log

$250 /month

per practice (one doctor, all their offices)

Replaces the paper DEA controlled-substance logbook.

  • Per-patient doses and waste, logged on surgery day
  • Per-office inventory and transfers
  • Print an audit-ready report for any date range

$1,000 white-glove setup, waived with an annual commitment.

Referral CRM

$350 /month

per practice (one doctor, all their offices)

Referring offices send you patients through their own login. You see every case on one board.

  • A branded portal login for each referring office
  • Every referral tracked from submitted to completed
  • Referring offices see live status

$1,000 white-glove setup, waived with an annual commitment.

Best value

Bundle

$500 /month

per practice (one doctor, all their offices)

Both modules. One platform. Saves $100 a month vs. buying both.

  • Everything in Drug Log
  • Everything in Referral CRM
  • Referral data pre-fills the drug log

$1,000 white-glove setup, waived with an annual commitment.

For scale: the federal civil penalty for a controlled-substance recordkeeping violation runs up to $19,246 per missing or inaccurate record. The math has never been hard. See what it cost one oral surgeon.

Transparent pricing. No sales-call paywall.

No call needed to see the numbers. Book one when you want to see the product.

What every plan includes.

The same terms on every plan. You keep your safe, your workflow, and your binder for two weeks.

  • No long-term contract. Month to month.
  • BAA included (the HIPAA agreement a vendor signs before it handles patient data).
  • All your locations. A practice is one doctor, and every office they work in is included.
  • All features of that module.
  • White-glove setup. We enter your balances, drug catalog, offices, and staff accounts, check your state board’s drug-log format rules, and train your team in 15 minutes.
  • Two weeks running parallel with your paper binder.
  • Works with the safe and workflow you already have. No hardware to buy.
  • A direct line to the founders.
Book a 15-minute demo
“For someone with my personality, the biggest selling point is organization, with everything in one spot... I think we would have jumped on this eight months ago.”
Brian Pelham, runs the business side, Odyssey Oral Surgery & Sedations

What you get in each module.

Each plan includes every feature of its module. Buy one, or take both for $500 a month.

Module 1, $250/month

Drug Log

Replaces the paper DEA controlled-substance logbook.

  • Per-patient administration and waste entries during surgery days. Versed, ketamine, fentanyl, and the rest of your catalog.
  • A running inventory for each office.
  • Transfers between offices, tracked on both ends.
  • Staff enter, the doctor approves. Approved entries lock. A void needs a reason, and the audit trail keeps it.
  • Printable audit-ready reports for any date range.
  • Biennial inventory support.
  • Built to satisfy DEA 21 CFR 1304 recordkeeping and state board requirements: Missouri BNDD, Florida Board of Dentistry, and more.
TutelaRx daily count screen: on-hand Versed, fentanyl, and ketamine at one office, the day counted with nothing pending, and every posted dose approved by the doctor (sample data)
Enter the patient after surgery. The math does itself.
“I spend zero time at the end of the day, and I mean zero. After a surgery, I sit down right there by the drugs, enter the patient, and record it. The app fills in the patient information and calculates the total drug count. The end of the day is just confirming it matches.”
Dr. Eric Egan, Odyssey Oral Surgery & Sedations

Module 2, $350/month

Referral CRM

Referring offices send patients through their own portal. You track every one.

  • Referring dental offices submit patients through their own branded portal login.
  • Track each referral through pipeline stages: submitted, coding, finance review, scheduled, completed. Closed or not-proceeding cases keep a reason.
  • Referring offices see live status of their patients. They do not have to call you to ask.
  • Two-way comments with the referring office, plus internal-only notes.
  • Referral data pre-fills the drug log. Patient info is typed once, ever.
TutelaRx referrals list: patients from four referring offices with their treatment, stage of five, days in stage, and schedule buttons (sample data)
Every referring office, one board.
“It’s mindless now. Once we diagnose the case and send it back through the app, it’s off our mind. We know we did our part.”
Dr. Eric Egan, Odyssey Oral Surgery & Sedations

Pricing questions.

What counts as a practice?

One doctor. Every office that doctor works in is included. There is no per-location fee, so a traveling sedation provider with several host offices pays one price.

What does setup include?

We enter your current log balances, your drug catalog, your offices, and your staff accounts. We also check your state board’s drug-log format rules. A few states add requirements of their own. Then we train your team. Training takes 15 minutes.

After that, you run two weeks in parallel with your paper binder. You switch when you trust it.

Setup is $1,000. It is waived with an annual commitment.

Is there a contract?

No long-term contract. Every plan is month to month.

If you commit to a year, the $1,000 setup fee is waived.

What happens to our records if we cancel?

Your records are yours. You get a full export. We keep records for as long as the law requires.

Is the BAA extra?

No. A BAA is included with every plan.

Can we start with one module and add the other later?

Yes. Start with either module. When you add the other, you move to the bundle price of $500 a month per practice. The second module has its own $1,000 white-glove setup.

Do we need to buy any hardware?

No. TutelaRx works with the safe and the workflow you already have. It runs on the computers and phones you already own.

You know the price. Now see the product.

A 15-minute demo on your own workflow. No slides.

Book a 15-minute demo
“One centralized workflow. That was night and day for us.”
Dr. Eric Egan, Odyssey Oral Surgery & Sedations