The best paper log ever made. And why we built software to replace it.
A free, printable controlled-substance logbook for dental sedation practices. It's built around the record fields DEA rules require for dispensers, and it comes with a 10-point audit-readiness self-check. The download is instant. Print it today.
“You're already exhausted after surgery, and then you have to do more math, count, and print labels.”
What's in the PDF.
Ten pages, letter size. Print as many copies as you need.
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A Schedule II daily inventory sheet
One line per drug, per day. Beginning balance, received, given, wasted, ending balance. Two sets of initials: who counted and who witnessed.
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A Schedules III to V daily inventory sheet
Same columns, kept on its own page so Schedule II records stay separate, the way the rules ask.
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A dispensing and administration log
One line per patient. Name, address, date of birth, drug, amount given, amount wasted, who gave it, and a witness. Fill it in by the drug box right after the case.
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A transfer log for moving stock between offices
The sending office initials. The receiving office initials. Each location keeps its own copy. Moving Schedule II stock between two registered locations is a distribution under federal rules and also needs a DEA Form 222 or a CSOS order (21 CFR 1305.03). This log does not replace that form.
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A biennial inventory sheet
The written count DEA rules require at least every two years. Mark opening or close of business, sign, and date.
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A one-page how-to and the 10-point self-check
Plain instructions with the rule citations, plus ten questions to run through once a month.
Built around the DEA record fields.
Federal rules (21 CFR 1304.22) say a dispenser's record of each controlled substance must show the patient's name and address, the date, the amount, and the name or initials of who administered it. Every line on the dispensing log has a place for each one.
State boards can add rules of their own (Missouri BNDD, Florida Board of Dentistry, and more). Check yours. Not legal advice.
The self-check asks questions like these.
- 1 Is your biennial inventory current?
- 2 Is every dose logged with the patient, the amount, and who administered it?
- 3 Is waste documented?
- 4 Are Schedule II records kept separate?
- 5 Are records kept at each registered location?
All ten are in the kit.
Get the free log kit.
One PDF. Print as many copies as you need.
TutelaRx Controlled-Substance Log Kit, Free Edition
PDF, letter size. Prints fine in black and white. No sign-up needed to download.
Download the free log kit (PDF)Not legal advice. Check your state board's rules for anything they add to the federal ones.
Why we built software to replace it.
A good paper log helps. It still leaves the work with you.
With the paper log
- You write each patient's name and address by hand.
- You do the math on every line and carry the balance down the page.
- You count at the end of the day, and two people sign.
- You still run the label printer.
With TutelaRx
- The app fills in the patient information.
- The app does the math. The balance updates on its own.
- End of day is confirming the physical count matches the app.
- Approved entries lock. A void needs a reason, and the trail stays.
- Print any date range as a binder if an inspector walks in.
Drug Log is $250 a month per practice. No long-term contract. See pricing
“I spend zero time at the end of the day, and I mean zero. After a surgery, I sit down right there by the drugs, enter the patient, and record it. The app fills in the patient information and calculates the total drug count. The end of the day is just confirming it matches.”
When you're ready to retire the paper log.
A 15-minute demo on your own workflow. No slides.
Book a 15-minute demo“They'd ask to see our records, and we'd show them the history in our drug log. If it needed to be printed, we'd print it as a binder.”